Pf & esi registration

Overview

Overview:

·         A mandatory savings scheme for employees in India to help them save for retirement.

·         Both employer and employee contribute 12% of the employee’s basic salary.

·         Contributions are deposited in the EPF account of the employee, which earns interest.

·         Employers with 20 or more employees must register for PF.

Purpose:

PF:-

ï‚·  To help employees save a portion of their salary for retirement.

ï‚·  Both the employee and employer contribute a percentage of salary every month.

ï‚·  Provides retirement benefits, pension, and insurance in some cases.

ESI:-

ï‚·  Provides medical, cash, maternity, disability, and dependent benefits for employees.

ï‚·  Acts as health insurance and social security for workers.

Key Points

Applicable to                                ≥20 employees                              ≥10 employees

Employee contribution                 12% of basic                                  0.75% of wages

Employer contribution                 12% (partly pension)                      3 .25% of wages

 Benefits                         Retirement, pension, PF withdrawal            Medical, sickness, maternity, disability, dependents

Mandatory?                        Yes (for eligible companies)                    Yes (for eligible companies and employees) 

Benefits

Health care, cash benefits during sickness, maternity, or injury.

Documents Required:

PF Employer/Company:

1.   PAN card of the company

2.   Certificate of incorporation / business registration

3.   Address proof of the company (rent agreement, utility bill, etc.)

4.   List of employees with details (Name, Date of Birth, Date of Joining, Basic Salary)

5.   Bank account details (for PF contribution deposits)

For Employees:

·    PAN card or Aadhar (optional, but recommended)


ESI Employer/Company:

1.   PAN card of the company

2.   Certificate of incorporation / business registration

3.   Address proof of the company

4.   List of employees with details (Name, Date of Birth, Date of Joining, Wages)

5.   Bank account details

For Employees:

·    Aadhar card (mandatory for registration)

·    Date of birth and wage details

How to Apply

PF:-

Step 1: Visit the EPFO portal: https://www.epfindia.gov.in

Step 2: Go to ‘Establishment Registration’ under the Employer Section.

Step 3: Fill in company details like name, PAN, establishment type, and address.

Step 4: Upload required documents.

Step 5: Submit the application and wait for approval from EPFO.

Step 6: Once approved, you’ll receive a PF Establishment Code, and you can create UANs for employees.

ESI:-

Step 1: Visit the ESI portal: https://www.esic.in

Step 2: Click on ‘Employer Registration’.

Step 3: Fill in establishment details including company name, PAN, and address.

Step 4: Upload required documents.

Step 5: Submit the application and get an ESI Registration Number.

Step 6: Add employees and generate ESI numbers for each.

Summary Table

Employer Registration                                                           EPFO portal                                                            ESIC portal

Key Documents               PAN, Incorporation certificate, Address proof, Employee list, Bank details      PAN, Incorporation certificate, Address proof, Employee list, Bank details,                                                                                                                                                                        Employee Aadhar

Employee Requirement                                                     PAN/Aadhar                                                                Aadhar, DOB, wage details

Registration Outcome                            PF Establishment Code + UAN for employees                        ESI Registration Number + ESI numbers for employees

FAQs